Job Description

The Operations Assistant is tasked with providing operational administrative support for Sacramento operations within their assigned position while honoring Lux Bus America’s approach to business that starts with our commitment to safety, operational excellence, and customer service. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Although additional duties and related tasks may be assigned, the essential duties and responsibilities of this position include the following:  

?  Manage daily collection of all driver paperwork
?  Verify drivers satisfactorily complete required documents, such as:
o Driver logs, DVIRs, bus check-out sheets, Work Orders
?  Organize driver paperwork for daily and end of month transport to main office
?  Data entry of driver paperwork into online tracking system
?  Identify driver paperwork noncompliance, complete remedial training (or schedule with Safety & Training as appropriate), and report re-occurring incidents to management 
?  Daily status checks for driver compliance documents (driver’s licenses, medical certificates, pull notices, random drug tests, etc.), and coordination with drivers to satisfy requirements
?  Aids in creation and modification of new hire, and existing driver training materials and documentation
?  Actively prepare for, and participate in, annual CHP Terminal inspection
?  Assist in relaying vehicle maintenance needs from drivers to Maintenance or vendors
?  Assist Payroll Administrator with validating meal and break violations, notifying drivers of corrections, assists in data entry into payroll system, and distributes paychecks
?  Document activities on a variety of manual and electronic documents, files and/or records 
?  Contribute alongside other supervisors, managers and staff to formulate goals and objectives
?  Perform duties and functions to help streamline daily business operations of the Company
?  Contribute to the team effort by accomplishing additional tasks and assignments as needed

SCHEDULE:

In light of the nature of the transportation industry, the Company does not maintain regular business hours. This position will have a set schedule based on the needs of the manager and operational needs. It will be a Monday-Friday position, most often beginning as early as 8:00 AM and ending as late as 5:00 PM. Flexibility with the work schedule, and the ability to work outside regular hours, is required.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, competency, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Experience
 
Required:

?  High school diploma or equivalent 
?  Minimum 2 years’ experience providing administrative support or DOT compliance

Core Competencies

To perform the job successfully, an individual should demonstrate the following competencies: 

?  Must be both an independent thinker and a team player
?  Excellent communication (verbal, non-verbal, and written) and interpersonal skills
?  Applies common sense understanding to carry out instructions furnished in written, oral, or diagram form
?  Strong analytical, conceptualization, interpretation, and critical thinking skills
?  Must be detail-oriented
?  Self-motivated with a sense of urgency and readily acclimates to an ever-changing environment 
?  Uses sound reason and judgement; calmly deals with problems involving co-workers, clients, and customers 
?  Treats others respectfully and tactfully
?  Contributes to building a positive, collaborative team environment
?  Prioritizes workload, self-manages projects, handles multiple tasks, manages competing demands, and meets strict deadlines
?  Seeks to expand role and help team by volunteering readily, seeking increased responsibilities, and asking for help when needed
?  Works with integrity and ethics that inspires trust and confidence in all activities
?  Upholds organizational values

Computer Skills      
            
To perform this job successfully, an individual should have a working knowledge of the following software applications, and proficiency as indicated below. 

Software:

?  Microsoft Windows 7 or newer, or Apple OS 10.XX or newer
?  Google Apps (Gmail, Chrome, Drive, Documents, Sheets, Calendar, Maps, etc.)
?  Microsoft Office 2007 or Newer (Word, Excel, PowerPoint, Access, Outlook, etc.)
?  Adobe Acrobat Professional
?  VMS
?  ADP

Proficiency:

?  Spreadsheet formatting (add rows/columns, borders, fill color, etc.)
?  Spreadsheet formulas (SUM, IF, VLOOKUP, Pivot Tables, conditional formatting, etc.)

Other Qualifications                   

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.

?    Pass a background check.
o     This position is designated as requiring a background check due to the nature of the job responsibilities. The Company will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws and ordinances. Employment is contingent upon successful completion of the background check

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those a team member may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The office may be a busy facility and this position may have to manage a number of projects at one time; may be interrupted frequently to meet the needs and requests of co-workers, clients, and customers. This position may find the environment to be busy and will need excellent organizational and time and stress management skills to complete the required tasks.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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