Job Description


Reporting to the Director of Human Resources, Northern California, the Human Resources Specialist is responsible for the day-to-day administrative functioning of the Human Resources Department. The Human Resources Specialist carries out responsibilities in some or all the following functional areas: HRIS, on-boarding, compliance, employee engagement, and all Human Resources administrative tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Although additional duties and related tasks may be assigned, the essential duties and responsibilities of this position include the following:

- Champion and facilitate an amazing employee experience at all touch points of the employee lifecycle
- Manage our HRIS ensuring it’s up to date, providing ad hoc reports, extracting data from HR systems, and processing new hires and any changes in the system
- Schedule and conduct new hire orientations
- Train new hires on ADP and answer questions on E-Selfserve
- Verify I-9 documentation and maintain I-9 records
- Create and maintain confidential personnel files
- Assist with benefits administration by:
- Preparing benefit packets and leave letters
- Assisting team members with UNUM enrollment and/or questions
- Tracking leave of absences and workers compensation claims
- Processing benefit enrollments, changes, terminations and deductions
- Answering basic benefit questions
- Conducting random audits
-  Respond to reference checks, verifications of employment, requests for records, and unemployment insurance claims, etc.
-  Support the Director with the coordination of training and seminars
-  Provide payroll information by collecting time and attendance records when needed
-  Track and order inventory and uniforms
-  Assist employees and supervisors with basic interpretation of HR policies and procedures
-  Coordinate with the social committee to plan special company activities, events, and gatherings
-  Establish rapport with employees to encourage open and honest communication
-  Compile reports and prepare spreadsheets as needed
-  Track and file performance reviews
-  Coordinate with the social committee to plan special company activities, events, and gatherings
-  Maintain the Company newsletter
-  Constantly look for ways to automate and improve processes
-  Assist the Director with HR projects as needed
-  Other duties as assigned

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, competency, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/ EXPERIENCE

-  Bachelor’s Degree in HR, Business, or similar field or equivalent combination of education and experience
-  3 years of experience in Human Resources

Core Competencies
To perform the job successfully, an individual should demonstrate the following competencies.
- Must be both an independent thinker and a team player
- Excellent communication (verbal, non-verbal, and written) and interpersonal skills
- Applies common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Strong analytical, conceptualization, interpretation, and critical thinking skills
- Must be detail-oriented
- Self-motivated with a sense of urgency, and readily acclimates to an ever-changing environment
- Uses sound reason and judgement; calmly deals with problems involving co-workers, clients, and customers
- Treats others respectfully and tactfully
- Contributes to building a positive, collaborative team environment
- Prioritizes workload, self-manages projects, handles multiple tasks, manages competing demands, and meets strict deadlines
- Seeks to expand role and help team by volunteering readily, seeking increased responsibilities, and asking for help when needed
- Works with integrity and ethics that inspires trust and confidence in all activities
- Upholds organizational values
 
Computer Skills    
 
To perform this job successfully, an individual should have a working knowledge of the following software applications, and proficiency as indicated below.

SOFTWARE:

-  Microsoft Windows 7 or newer, or Apple OS 10.XX or newer
-  Google Apps (Gmail, Chrome, Drive, Documents, Sheets, Calendar, Maps, etc.)
-  Microsoft Office 2007 or Newer (Word, Excel, PowerPoint, Access, Outlook, etc.)
-  Adobe Acrobat Professional
-  VMS
-  Dayforce HCM

PROFICIENCY:

-  Spreadsheet formatting (add rows/columns, borders, fill color, etc.)
-  Spreadsheet formulas (SUM, IF, VLOOKUP, Pivot Tables, conditional formatting, etc.)

OTHER QUALIFICATIONS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.

- Pass a background check
- This position is designated as requiring a background check due to the nature of the job responsibilities. (The Company will consider for employment qualified applicants with criminal histories in a manner consistent with applicable federal, state, and local laws and ordinances. Employment is contingent upon successful completion of the background check)

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those a team member may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The office may be a busy facility and this position may have to manage a number of projects at one time; may be interrupted frequently to meet the needs and requests of co-workers, clients, and customers. This position may find the environment to be busy and will need excellent organizational and time and stress management skills to complete the required tasks.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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